Sounds more like a Prospect Qualification problem really.
The term is "Practice Quoting" and you need to STOP it today!
You might try being last in too ... first in for specs - WAY off x-date or open enrollment date, and the last one to present - period.
YOU need to establish the ground rules of the process with the prospect or they are not a REAL prospect - they are simply using you to keep the other broker honest. Happens a million times a yr ...
You need to find a way to establish WHY they are allowing you to present a solution. And if you are able to meet the objectives that they want FIXED ... or DESIRE is there any reason that would prevent them from hiring you and firing their existing broker?
I suspect your pre quote census gathering process has a flaw in it somewhere. You need to find PAIN. Is it the way the controller ha to follow up with the agent all the time to add new hires or terminations? Is it the lame
COBRA service they have saddled them with that sux? Is it the owners wife cant see her favorite OB GYN ... or their kids cant see the best Pediatrician in town cuz the guys not in their current plans network ... its there - you have to uncover it.
Best Prices, Best "Service", Quality Coverage from a Blue Chip Carrier are all minimal qualifications to even get the opportunity to present proposals - those are a given. Price and quote unquote "Service" isnt a deal winning formula ... they are mere base ingredients.
Look into Roger Sitkins and another course called the Dynamics of Selling - what you seek is in there. Our sales team is going through the refresher course right now. Gooooood stuff.
All the best,
Steve